Utilize a simple machine for tracking time and attendance: an electronic or mechanical time clock. Every company has a need for keeping time records, and these time clocks offer a relatively inexpensive and easy way of doing so.

There are only a few supplies you'll need to use with these clocks. Both electronic and mechanical employee time clocks use ink in the form of a spool, cartridge or roller. And they both use special time cards depending on which model you install.

Consider a few things before you make a decision:

1. Try using mechanical time clocks if you run a smaller company with limited needs. These machines are very basic: employees simply insert a card and the machine punches it.

2. Go with electronic time clocks if your company needs a multi-function time keeper for tracking jobs as well as time. They usually come with preset messages, like "Sent" or "Paid."

3. Make sure you have the supplies you need for any time clock you choose. A mechanical time clock may be basic but it still requires you to change the ink cartridge when it gets low. The same goes for electronic time clocks.

Action Steps
The best contacts and resources to help you get it done

Simplify record keeping with mechanical time and attendance clocks

Mechanical time clocks are the most basic of time keeping machines. They only offer time card punching, but if that's all your business needs, it's a reliable and economical option.

I recommend: Choose from two models of mechanical clocks from The Cleveland Time Clock & Service Company. For businesses on a budget, the Acroprint 125 from Time Clock eShop is a nice basic clock that's sure to fit your needs.

Use electronic time and attendance clocks for multiple functions

These time clocks are battery powered and most display time digitally for easy reading. Many can keep time accurately without you having to set them yourself. These machines can also be programmed to stamp other things; for example, they can mark invoices as paid.

I recommend: Customize your attendance and record keeping with the time clock from Office Zone. Exaktime offers the PocketClock, a unique solution for companies with crews working on job sites.

Stock the right supplies to use with your mechanical or electronic time clock

Time clocks rely on ink and time cards to record attendance. Ink will run out after so many punches and your stack of blank time cards will run low. Unless you replace these items when needed, you run the risk of over-paying your employees by turning to an easily fudgeable timesheet system.

I recommend: Use the supply finder at Keysan to locate replacement ink for your time clock. Find the right time cards for your machine at Time Masters.

Tips & Tactics

Helpful advice for making the most of this Guide

• •  In many cases, suppliers of electronic time clocks will also service them as well. If you ever have any issues with your clock, you may be able to send it in for prompt repair.